School management committee:-

VIDYALAYALEVELCOMMITTEES

1. ACADEMICANDADMINISTRATIVECOMMITTEE:

Duties:-

1. Thecommitteewillhelptheprincipalinday-to-dayacademicandadministrative
2. Anydiscrepancyobservedinacademicandadministrativeactivitiesshouldbebroughttothenoticeofthe principal immediately.
3. Toassist theundersignedinthepreparationofBudgetestimates(SF&VVN)annualaccounts.
4. Anyotherworkassignedbytheprincipalinday-to-dayadministrative
5. Toensuretheattendanceregister,teacher’sdiary,anddailydiaryarewrittenasper norms, guidingthe respectivesubjectteachersinthesubjectcommitteemeetingasaConvenerofthesubjectcommittee,as
6. Toinform theprincipalaboutthelapses,anddeviationsin the subjectcommitteereport.
7. ToensurethemaintenanceandsubmissionofanecdotalrecordsandCMPasper
8. DistributionofTeachersandStudents
9. Tomaintainarecordofallactivitiesrelatedto
10. Todistribute thelistoftextbooks,Notebooks,optionforms,andotherdetails.
11. Tomaintainminutesofacademic
12. Tofacilitateclassteachersandsubjectteachersinorganizingandconducting
13. Tosendtheinformationtoparentsandotherstakeholdersregarding
14. Collectionofstudent EnrollmentandstaffVacancyPositiondata andsendtoROtimely.
15. AppointmentofContractualTeachers:TodrafttheadvertisementforpublicationintheNewspaper.To prepare fortheinterviewandprepare thepanel.To calltheteachersasandwhenrequired and to complete all the necessary formalities.
16. FacilitateandassistinorganizingSMCMeetings,Training&Workshops,School/Cluster/Regional/National levelevents,andwelcomingGuests.Suggestingactivitiesforschoolimagebuildingamongstakeholdersand

2.      SCHOOLPURCHASECOMMITTEE:

Duties:-

1. Consolidating the requisition from departments/in-charges and justified analysisof demand/ Requirements given quantity and quality.
2. PlanningpurchasemodeslikeLPC/Marketsurvey/Bidding/GeMetc.asperRulesofGFRandEMRS
3. Identification of potential shop/vendor/supplier and registration of vendors/suppliers following purchase procedures of the EMRS.
4. Tocarryoutmarketsurveyswheneverrequiredforlocalpurchasesonurgent
5. InvitingBid/quotation/proposalsregardingthepurchaseofitemsand
6. Tocollectandcertifyquotations receivedbypostor email.
7. Toprepare/checkandsignontheComparative
8.  
9. Toverifythereceiveditemsphysicallyasperquantity,quality,functionality,andspecificationandcertifying bills as per procedure.
10. Toensurethepaymentismadetothefirm/supplierin
11. Maintainingattendanceroleforemployedlaborandwageremittance,physicalverificationofworks,and measurementofworks(asapplicable)donebythecontractorincaseofworkisdoneonacontractbasis.

3.      ADMISSIONCOMMITTEE:

1. Monitoring of T.C. issued, uploading of TC on a regular basis, monthly updating the students’ enrolment
2. and registered/selected application list on the school website.
3. Advertisement of admission, issue of application/Registration forms. Maintaining Help-Desk to guide parents.
4. Scrutiny of the registration forms and documents submitted by parents as per admission guidelines of the EMRS.
5. Preparation of lists for lots and preparation of lists for provisional admission for all classes as per Admission Guidelines. Updating the information on the online portal.
6. Finalizing admissions to all classes as per EMRS Admission Guidelines.
7. Making entry and maintenance of admission registers and producing correct information as when required
8. To administer the admission test and preparation of the merit list as per the admission guidelines of the EMRS.
9. To take the approval of VEC before the release of the merit list.
10. Admission of candidates based on EMRS TC as per EMRS norms.
11. Facilitate local transfer admissions and admissions as per the RTE Act.
12. Maintenance of admission records as per EMRS guidelines in the prescribed formats.
13. Details of admission are uploaded on the website.
14. The Members of the committee will coordinate the entire admission process and discharge all related works including document verification regarding admission from classes 6 to 12 in the school as per EMRS Admission Guidelines. They will be held responsible for any discrepancy in the admission process.

4.      EXAMINATIONCOMMITTEE(Internal and external):

Duties:-

1. ToprepareanactionplanforconductingmonthlytestforclassesVItoXII
2. ConductingQuarterlyExam,HalfyearlyExam,Pre-BoardsandSessionEndingExamandinternalCBSEExamas per EMRS norms.
3. Tocollectthequestionpaperalongwithblueprint,design,markingschemefortheseexamssecurelyandto preserve them for inspection purpose.
4. To procure the result register, progress reports, certificatesof school-based evaluation and other stationery well in advance by giving timely requisition to the Principal.
5. DeclarationofresultsaspertheEMRS
6. TomaintainandplacealltherecordspertainingtoexaminationbeforetheMemberofpanelinspectionteam and principal as and when required.
7. To issue thenotices,circularsof theexaminationsfor studentsand staff.
8. TovisitEMRS,RegionalOffice,GandhinagarandCBSEwebsitesregularlyfortheexaminationnoticesand
9. Todiscussandsubmitthereport,circularswiththePrincipaltimetotimeandtotakeactionandfollowup
10. Internal–Planning&conductofMonthly Tests/Quarterly/HY/SEE/Pre-Boards as per schedule.
11. Distributionofprogresscards,studymaterials&practiceset
12. UpdatingschoolwebsiteregularlybycoordinatingwithWebsiteI/C.Internal–Planning&conductofQuarterly Exam, Half yearly Exam, Pre-Board and Session Ending Exam as per schedule.
13. Providingcorrectdataandinformationrelatedtoexaminationactivitiesasandwhenrequiredothe Principal/RO etc.
14. EnsuretimelyupdateallCBSEportalandtimelycomplianceofCBSElettersandcompleteaffiliationrelatedtask timely. CBSE/Gujarat board examination result analysis to be prepared.
15. ConductallCBSEexamination(PracticalandTheory)
16. Timelycompletionofotherboard(CBSE/Gujarat)

5.      TIMETABLEANDARRANGEMENTCOMMITTEE:

Duties:-

1. Topreparetheclass&teacherstimetableasperEMRS
2. Topreparethespecialtimetable&afterschoolhours,Autumnbreak,Winterbreak,summervacationfor the classes X and XII as per the direction of the Principal and EMRS.
3. Topreparethespecialtimetableforremedial teaching (weakstudentsinallclasses).
4. Todisplaycopyofarrangement,workinthenotice
5. Preparation/verificationofsalaryofcontractual
6. To preparethe day-wise duty chartofcorridorand otherareaduringintervalandotheroccasions.
7. ArrangementofactivitiesandteachersonFun-
8. Toarrangetheclassesoftheteachersondailybasiswhoareonleave/OD.

6.      ELECTRICITY , MAINTENANCE &REPAIRCOMMITTEE:

Duties:-

1. IdentificationofRepair&Maintenancecivilworkintheschoolbuildingandpreparingproposalswith
2. Maintenanceofelectricsupply lines,electric fixtures (bulbs/tube/fan/switches,electricboardetc)and electric/electronic appliances (wall watch, water coolers, water purifiers and generators etc.) to ensure their proper functioning.
3. Monitoringofrepair/constructionworkbyother
4. Maintainingtheelectricsignboards,nameboardsforclasses,instructionalboardrelatedtosafetyand
5. Repairworkofelectricalwiringandfittingsandstreet lights.
6. Maintenanceofair-conditionersand
7. Planning and execution of Annual Maintenance Contracts forvarious maintenance services and appliances/machines.
8. MaintenanceofFirefightingdistinguisher,devicesandfire
9. Maintenanceworkoftelephone/intercomlinesand
10. Planningand execution of Paintingworksofthe schoolbuildingasper EMRSnorms.
11. Preparingplanforminer/majorrepairworkrequiredinthe
12. Organizingmockdrillsforsafetyofstudentsrelatedtofire/earthquake
13. EnsuringthefunctioningofPAsystemduringdailymorningassembly,meetings,workshops,seminarsand celebrations at school.

7.      TANKARANDDRINKINGWATER/ POTABLEWATERARRANGEMENTCOMMITTEE:

Duties:-

1. Planandexecuteroutinemaintenanceofwatertaps,pipelinesatdrinkingwaterpoints,toiletsandother plumbing work.
2. Arrangement of light and water services on school/cluster/Regional/National level programmers related to Games/Sports/Science/Social Science etc. and other events/celebrations.
3. Ensuretheregular andadequatesupplyofsafedrinking watertoall students andstaff.
4. Coordinatewithwatertankerserviceproviderstomaintaintimelydelivery,especiallyduring
5. Overseeregularcleaningandsanitizationofwaterstoragetankssuchasoverheadtanksand
6. Conductperiodicqualitychecksofdrinkingwaterandmaintainrecordsofwater
7. Maintainproperdocumentationoftankerusage,cleaningschedules,maintenancelogs,andtest
8. Addresscomplaintsrelatedtodrinkingwaterissuespromptlyandtakecorrective
9. Promoteawarenessamongstudentsandstaffaboutwaterconservationandhygiene
10. Planemergencyarrangementsforwatersupplyincaseofbreakdownsor
11. Monitortheexpenditurerelatedtowatersupply andensurefunds areused appropriately.

8.      CCAANDSTUDENTCOUNCIL/EBSBCOMMITTEE/GRAM SABHA/ YOUTH PARLIAMENT:-

Duties:

1. CCAcommitteeissupposedtoplanandexecutevariousactivitiesandprogramrelatedto educational/culture/Art/Science and social science, important Days and Celebrations.
2. PlanningandpreparingactivitiesfordailymorningAssemblyandconductingmorningassemblywithin stipulated time as per EMRS norms.
3. Toevaluatethevariousitemsofmorningassemblyprogramonfive-pointscale–Excellent:Verygood; Good; Average; Below Average.
4. Topreparetheweeklyscheduleforconductingmorningassemblyprograminvolvingclassteachersand HouseMasters.
5. ImplementationofHousesystem intheschooltopromoteleadership,team workskillinstudents.
6. PlanningandexecutionHouseactivitiesandpreparingyearly
7. Monitoringofdisplaymaterialsintheformofproject,literaryanddrawing/art,write-upsetc.onDisplay
8. Planningtheme-basedcompletionsamongHousestopromotesocialawarenessonvarious
9. ThecommitteewillmaintainCCAregisterforactivitiesconducted,detailsofstudentsgettingprizes, distribution of CCA prizes to students.
10. ThecommitteewillassigndutiestoStudentscouncillikediscipline,uniformchecking
11. CCAcommitteewillalsopublishtheSchoolMagazinecoveringactivitiesoftheschoolasashowcasetothe
12. Toarrange thePAsystem,musicalinstrumentwellinadvance before thestart ofmorningassembly.
13. AnnualPlanningofHousewiseCCAactivitiesandmaintainingresultsofCCA
14. PurchaseanddistributionofCCAprizes&
15. OrganizingschoolAnnualFunctionandotherimportanteventswithconsultationto
16. WelcomeandfacilitationofGuestsandotherrelatedpreparationfor
17. Tomotivatechildrentoprepareprojects/modelbasedoncountry/stateallottedtotheregionforSocial Science Exhibition / Ek Bharat Shrestha Bharat
18. Tomotivatethechildrentoparticipateindebate,groupdance,music,skitcompetitionsorganizedin connection with social science exhibition.

FORMATIONOFSTUDENTSCOUNCIL

DivisionofhousesalongwithhousemasterandAssociateofhousemasters&distributionofstudentsofvarious houses.

1. SelectionofSchoolCaptains,ViceCaptains,SportsCaptainsandHouseCaptainsprefectsandMembersof the council.
2. ProcuringbadgesforCaptainsMonitors,
3. Conductofinvestiture(BadgepresentationCeremony)
4. AssigningdutiestoallMembers oftheStudentCouncilHouseWise.
5. ConductofmonthlymeetingswiththeMembersofstudent’s
6. MaintenanceofStudentscouncilregister/record

9.      RTIGRIEVANCECOMMITTEE:

Duties:-

1.  
2. MaintenanceofGrievanceregisterwithproper
3. To reply toallRTIandOther Grievancerelatedinformationissues.

10.   TRANSPORTARRANGEMENTANDSAFETYCOMMITTEE:

Duties:-

1. Monitorand ensurethesafeboardinganddeboardingofstudentsfrombuses.
2. Conductregularsafetyinspectionsofalltransport
3. Maintainan updated listofstudentsusing schooltransport.
4. Verifythecredentialsandbackgroundchecksofalldriversand

11.   HINDIRAJBHASHACOMMITTEE:

Duties:

1. ToimplementthedecisiontakenduringNagarRajbhashacommittee
2. Toattend NagarRajbhashacommittee asandwhenrequired.
3. FillingquarterlyRajbhashareportononlineportalof
4. Todevelopbilingualformatandtakeinitiativeforcorrespondence in Hindifrom office.
5. Organizing programs/competitions for students and teachers to promote Hindi andGuide Non-Hindi teachers to enhance Hindi reading/writing skill.
6. Helpingofficestaffinletterwriting/writtencommunicationinHindilanguageasper
7. ImplementationofRajbhashaprograms/competitionsasper

12.        CLEANLINESSCOMMITTEE:(SWACHHSCHOOL&SWACHHBHARATABHIYAN):

Duties:-

1. Encourageandeducatestudentsonpersonalhygieneand
2. Overseetheregularcleaningandmaintenanceofclassrooms,washrooms,andcommon
3. Organizecleanlinessdrivesinvolvingstudentsandstaffinandaroundtheschool
4. Conductregularinspectionstoensurecleanlinessstandardsare
5. Promotewastesegregationpracticesamongstudentsand
6. Coordinatewiththehousekeepingstafftoensurepropersanitationofwashroomsanddrinkingwater

13.      Gardening&BEAUTIFICATIONCOMMITTEE:

Duties:

1. To supervisetheworkofgardenerandbeautificationofschoolcampus.
2. Toprocureornamentalplantsandotherflowerbearingplantsinconsultationwith
3. Toensurewateringofallpottedplantsandotherplantsgrowingintheschool
4. Toprocurefertilizers,manure,pesticidesinconsultationwith
5. Preparationofplacardsindifferentareasof gardenand numberingoftress andpottedplants.
6. Celebrationof Vanamahostava andother Green Programmes in consultationwith Principal and forest department.
7. Tomotivatethechildrenforgardening andbeautification.
8.  
9. Tofixbulletinboardintheclassroomfordisplayofeducationalchartandmaterialinthebulletin
10. TodecoratethecorridorandcommonareaswithpaintingsphotographsofNationalleaders,
11. CoordinateandworkwithEco-Club

14.        DISCIPLINECOMMITTEEOFSCHOOL:

Duties:

1. Toensuredisciplinedenvironmentoftheschool,mess&hostels.
2. Tocheckthelatecomersduring morningassembly.
3. Toobservethebehaviorofstudents insideandoutsideclassroom,mess&hostels.
4. Toensureprovisionofoutpassinallclassesandtheirutilization
5. To initiateproperactionasperEMRSnormsagainst indisciplinestudents
6. Tocheckthegirl’sandboy’suniformdailyandcheckthebagsonceina
7. Toconfiscatethemobilesandotherprohibited
8. Totakethe regularmeetingofstudent councils,prefect,monitors.
9. Toattenddisciplinecases,communicationwithParentsandrefertheproblematiccasestothecounselor for diagnosis, if needed.

15.     GeM,PFMS,UDISE+,UTPORTAL,MIS,HRMS,CBSE,ICT-AUDIOVISIUAL,SCHOOLWEBSITE,MAILID:

Duties:-

1. Regularlyupdateschooldata,includingstudentenrollments,staffdetails,infrastructure,and
2. Uploadnecessaryschoolrecords,reports,andupdatesasrequiredbytheUT
3. Inputandmanagedatarelatedtostudentperformance,attendance,andteacher
4. StayupdatedwithCBSEnotifications,circulars,andguidelinesforcurriculumandexamination
5. Toexploreandselectitemsrequiredintheschoolasperrequisitionfromthedifferentdepartmentson
6. Toinitiatethepurchaseprocess/onlinebidontheportalasper
7. Tocompleteandcompliancetheentirepurchaseprocess onGeMPortal.
8. ReceivedproductasbuyerandupdatingonGeM
9. Toensuretheitemsreceivedanddophysicalverificationintermsofquantity,qualityandspecificationin consultationwiththeIn-charge/Membersofconcerneddepartmentanddotheneedfulactionformaking payment on time.
10. DataentryoffinancialtransactionsonPFMSasperEMRS
11. technicalsupervisionofactivitiesandupdatingonPFMS

16.     ENABLEINITIATIVE,SCIENCECOMPETITIONCOMMITTEE(INSPIRE,KVPY,NCSC,JNNM,IAPTetc.):

Duties:-

1. Motivatingstudentsforactiveparticipationinsciencerelatedproject
2. Selectionofstudents/projectsandnominationofstudents/teamforvarious
3. Maintainingrecordsandsubmissionofreportsasandwhen

17.     POSHCOMMITTEE:

Duties:-

1. Spreadawarenesstocreatea safeand respectfulenvironment.
2. Displayandenforcetheschool’sPOSH
3. Receiveandacknowledgecomplaintsofsexual
4. Ensurecompleteconfidentialitythroughoutthe
5. Conductfair,unbiased,andtimely
6. Recommendappropriatedisciplinaryorcorrective
7. Maintainproperrecordsandsubmitanannualcompliance
8. Offer support,protection, andinterim reliefto the complainant.

18.     POCSOCOMMITTEE:

1. Ensure ChildSafety– Createasafeandsupportiveenvironment for students.
2. AwarenessPrograms–ConductregularsessionsonchildrightsandPOCSO
3. ComplaintHandling–Receive andaddressanycomplaintrelatedtochildabusepromptly.
4. Confidentiality–Maintainstrictprivacyofvictims’identityand
5. SupporttoVictim–Provideemotional,medical,andlegalassistance ifrequired.
6. LiaisonwithAuthorities–Reportincidentstothepolice/ChildWelfareCommitteeasperthe
7. RecordMaintenance–Keeprecordsofmeetings,complaints,andactions
8. PreventiveMeasures–Monitorandeliminatesituationsthatmayleadto
9. RegularMonitoring–Periodicallyreviewsafetymeasuresinthe
10. TrainingStaff –Educate all schoolstaff on child protection guidelines.

19.        GRIEVANCESCOMMITTEE:

GrievancehandlingcellforSTandphysicallychallengedperson

Duties:-

Ifanycomplaintisreceivedbythecommittee,thecommitteewillexaminethefactsandtakenecessaryactionasper rule and procedure of the EMRS.

20.     MEDICALCHECK-UPANDFIRSTAIDCOMMITTEE:

Duties:

1. Toprocurethe requirednumberofmedical cardsforstudents.
2. Todistributes andcollectionthe medicalcardsto the class teachersbasedonstrength.
3. Toarrangethemedicalcheckuptwiceinayear(inthemonthofAugustandFeb)
4. Toensurethefollowupactionafterthemedical
5. Distributionandcollectionofmedicalcardstoclass
6. PurchaseofmedicinesandmaterialsforFirst Aid
7. Providing first aidfacilitiestostudentsas and whenrequired.
8. Attendingto allemergencycasesduringschool
9. Ensureavailabilityandfunctioningofrequiredmedicalkit/equipmentsinMedical
10. DistributionofSanitarynapkinstogirlstudentsonrequirementbasisandensurefunctioningofnapkin vending machine.
11. OrganizingAwarenessactivitiesonHealthandHygienefor
12. OrganizingHealthcheckupcampsforstudentsandcoordinationwithdoctorandrelated

21.    EDUCATIONALTOURS/EXCURSION:

Duties:

Toplaneducationtours/excursionsforalltheclassesasperEMRSnorms.

1. Toensurethesafetyofthestudentsduringthejourneyperiodandtheirstayatthe
2. Toprovidehygienicfood/potablewatertothestudentsparticipatingintour
3. PlanningandarrangementofeducationaltoursasperEMRSdirectionforstudentsand
4. Arrangementoftransportforexcursion/educational

22.   PHOTOGRAPHY,VIDEOGRAPHY,PUBLICITYONSOCIALMEDIA-X(TWITTER),YOUTUBE,FACEBOOKETC.

Duties:-

1. Toensurethephotography/Videographycoverageonimportantoccasions/days/functions
2. Arrangementanddecoration/SeatingforMeeting,functions
3. Maintenanceofannualphotoalbum/libraryofeventsonsoft/hard
4. Preparing reports with photographs and uploading on school website/Publicationof newsletters with photographs covering events.
5. Maintenanceofparticipationrecordsandcertificateforeventsandprovidinginformationasandwhen

23.     TALASH,CAREERGUIDANCE&COUNSELLINGCOMMITTEE/ KAUSHLYA PROGRAMME:-

Duties:

1. Toarrangeguestlecturesonimportantoccasionsbyinviting,Scientist,Doctorsandothers
2. ToarrangeVocationalguidanceandcounselingtothestudentsbyinvitingreputedpersonalitiesinthe concerned filed.
3. To pay theremuneration inconsultationwithprincipal.
4. Organizing workshops/seminars/talks etc related to carrier Guidance and counseling with the help of experts.
5. Tospreadawarenessaboutreservationpolicyamong

24.        AEP(AdolescentEducationProgram)&ACP(AwakenedCitizenProgramme)COMMITTEE:

Duties:

1. Staff Nurse
2. The Staff Nurse shall conduct mandatory monthly health check-ups of all girl students residing in hostels.
3. The check-up shall include:
   a. General physical examination
   b. Monitoring of menstrual health and related concerns
   c. Screening for signs of health complications
   d. Individual counselling on hygiene and adolescent health

iii. A confidential health record register shall be maintained for each student.

1. Any abnormal findings shall be immediately reported to:
   a. The Principal
   b. House Master/ Hostel warden
   c. Part-time The

1. Principal
   b. House Master/ Hostel warden
   c. Part-time doctor
   d. Nearest Government Health Centre (if required)v. In case of medical suspicion, immediate referral for professional examination shall be ensured.
2. Confidentiality and dignity of the student shall be strictly maintained.

1. PGT Biology / TGT Science
2. PGT Biology / TGT Science teachers shall conduct monthly awareness sessions for students.
3. Separate sessions may be conducted for boys and girls wherever appropriate.

iii. The sessions shall cover:
iv. Adolescent physical and emotional changes
v. Reproductive health and hygiene
vi. Personal safety, boundaries, and responsible behaviour
vii. Legal provisions relating to minors and child protection
viii. Importance of education, career focus, and life goals

1. Sessions shall be interactive, age-appropriate, and culturally sensitive.
2. Medical Officers, Counsellors, or officials from concerned departments may be invited periodically.

1. Hostel Supervision
2. Wardens shall ensure strict monitoring of student attendance and movement.
3. Regular interaction with students shall be conducted to identify emotional or behavioural concerns.

iii. Any prolonged illness or unusual behaviour shall be reported to the Principal immediately.

1. Periodic inspections of hostels shall be conducted by the Principal with house masters and hostel warden.

1. Parent Sensitization
2. During Parent-Teacher Meetings, parents shall be sensitized about adolescent health and supervision during holidays.
3. Parents shall be advised to maintain open communication with their children.

iii. A written advisory may be issued to parents during vacation regarding shared responsibility.

1. Counselling and Confidential Reporting
2. A confidential grievance and counselling mechanism shall be established in every EMRS.
3. Students shall be encouraged to approach the Staff Nurse, Warden, Counsellor, or Principal without hesitation.

iii. Periodic emotional well-being and life-skills workshops shall be organized.

1. Monitoring and Compliance
2. Monthly compliance reports shall be submitted by each EMRS to the NESTS HQ.
3. Any negligence or non-compliance shall be viewed seriously.

25.    SPORTS COMMITTEE:

Duties:

1. OrganizingGames/Sportseventsatschool/cluster/RegionalandNational
2. Arrangements of rail/air tickets/transports for students to participate in Regional/National Sports events/Annual Sports Day.
3. Tomaintainrecords of participationofstudentsinvarious sportsevents.
4. Coordinationwithotheragenciesandexpertsfororganizing

26.     LIBRARYCOMMITTEE:

DUTIES:-

1. TheLibrarymeetingtobeconvenedatleastonceinamonth,preferablyinlastweekofthe
2. Committee willsubmitthelist ofbooks tobeprocuredsubjectwiseinthebeginningof academic session.
3. CommitteewillplanandexecuteactivitieslikeBooksreview,talkonauthorandhisbooks,talkonliterary work etc in morning assembly.
4. Toinculcatereadinghabitsamongthestaff&childrenandorganizebooksexhibitiononimportant
5. MaintenanceofStockregisterandcatalogingof
6. Procurement of Newspapers/Journals/Magazines in different languages and in various subjects as per EMRS Finalizing purchase according to the requirements and EMRS norms.
7. ImplementationofprogrammesforDigitalizationof
8. Organizingstaffcommitteemeetingsandothermeetingasperdirectionofthe
9. Preparation of condemnation list of old and damaged books/Magazine/Journals/ Newspaper etc as and when required.

27.     EVACUATION&FIRESAFETYCELL:

Duties:-

1. CreateawarenessFire
2. Toensuretimelyre-fillingoffireextinguishers
3. Todeveloptheproperevacuationplanincaseofemergency
4. Tocreate proper awarenessofevacuationplan to students,teachers andallstockholders.
5. ToconductMock-drillofemergency
6. Maintainingrecordforeventsandotherrelatedactivitiesforreport

28.     PUBLICATIONCOMMITTEE:

Organizingactivitiesofliteraryclub,andpublicationofschoolMagazine,ClassMagazine,AnnualReports and Student’s Diary.

Duties:-

1. Todevelopthelanguageskillslikereading,writing, speaking,listeningskillsamongthe students.
2. Togiverequiredguidance intheplanning and execution ofLanguage projectstostudents.
3. ToencouragetheuseofICTandAudioVisualaidsinteachinglearning
4. Toconductthelanguage gamesandotherliterary activitiesduringintheclassrooms.
5. Totrainthestudentsforvariousactivitieslikerecitationofpoem,storytelling,debate,elocutionandessay writing, extempore speech.
6. Trainingofstudentsforvariousactivitiesofmorningassemblyprogrammelikepledge,thoughtfortheday, news and special item.
7. Identificationofchildrenhavingliteraryskillwiththehelpofsubjectteachers/classteachersandnurturingof such students.
8. PlanningandpreparingcontentsforStudent’sDiary/Teacher’sDiary,AnnualMagazine,AnnualReports
9. Preparingnews/articlesinHindi/English/Gujaratilanguageforpublicationinlocal
10. Coordinationwithnewsreportersoflocalnewspaper/TV
11. FormingeditorialboardforpublicationofschoolMagazineandotherrelatedpublicationswithconsultation to Principal.
12. EditorialBoardwillcollecttheDrawing/Paintingsandarticlesfromthestudentsandteachersandarrange themlanguage wise(Hindi/English/Gujaratietc.),Subject-wise/class-wisefor theAnnualMagazine.
13. PlanningandfinalizingoflayoutsofvariousPublicationsincludingcover
14. Selection,screeningandproofingofthearticlesforclassMagazine/SchoolMagazine
15. Classmagazineshouldcontain50pages-(Englishsection:20pages-Hindisection:-20pagesand10pages- Art, drawing and paintings.
16. Schoolmagazineshouldcontaintotal82pages(30page-English,30pagesHindi,10pagesSanskritand10 pages- Art, drawing and painting and 2 pages photography section.
17. Theeditorialboardshouldmakeconcertedefforttobringabouttheschool magazineintime.

29.     SANJEEVANIMILK:

Duties:-

1. Ensuretimelyreceiptofmilkdeliveryeverydayandverifyitsquantityand
2. Checktheexpirydateandfreshnessofthemilkupon
3. Reportanyhealth-relatedissuesamongstudentscausedbymilkconsumptionimmediatelytothe warden/principal.
4. Prepareamonthlyreportofmilkconsumptionandsubmitittothe
5. Reportanycomplaintsorsuggestionsregardingthesupplierinwritten
6. Collectfeedbackfrom studentsandstafftoimprovethequalityandservice.

30.     SUBJECTCOMMITTEE:

Duties:

1. SubjectconvenersshouldconvenethemeetingwithMembersoftheirownfacultyaftertheschoolhoursin thelastweek/dayeverymonth.Aminuteofthemeetingistobesubmittedtotheprincipalonthelastdayof the month.
2. Subjectconvenerwillbeheldresponsiblefornon–submissionoftherecordtothe
3. Subjectconvenerswilldiscussthefollowingissuesduringthemeeting:

1. Guidanceregardingthemaintenanceofteacherdiaryandlesson
2. Coverageofsyllabusasperthesplitupsyllabusapprovedby

• ConductingthepracticalforclassesIXtoXIIasperthesplitupsyllabusapprovedbyEMRS,as

1. Democlassesbyrotationduringthesubjectcommittee
2. Usesofcomputersandother audiovisual aidsin teaching learning process
3. Planofevaluationofhomeassignment,notebooksandexaminationanswer

• Todiscussguidelinesregarding,settingofquestionpaper,blueprint,markingschemeasperEMRS
• Planofactionforweakstudents&brightstudents

1. Planning ofremedial teachingforweak students.
2. Decorationofbulletinboardsin corridors/classroomswitheducationalcharts.
3. DiscussiononClubactivity/Scienceandsocialexhibitions

• DiscussionofInnovativeteachingpractices

31.     STUDENT ENTITLEMENT AND MESS:

DUTIES:

TheJSAshall providefollowing itemstoHostelWardens foronwarddistribution tostudents.

1. Dailyuseitems,Beddingitems,Stationeryitems,Uniform.TheHostelWardensshalldistributethe items to students as per schedule and keeps the proper records.

32.     DUTIESOFCLASSTEACHERS:

1. ClassroomMaintenance:Cleanliness,Decoration,Displayboards,ClassroomInventory,ICT
2. Equipment’s
3. StudentsDiscipline:Monitoringofstudent’suniform,latecomers,disciplineetc.,andimmediatelybringitto the notice of Principal and inform the parents as and when needed.
4. RecordMaintenance:MaintaintheAnecdotalrecordandassessmentrecordof
5. OthersDuties:

1. MaintainingAttendanceRegisterbyfillingallrequiredcolumns/informationinneatandcleanhand
2. Maintainupdatedstudentsrecordandparent’sdetails,contactnumbers,address,feesummeryin Specified format etc. On Attendance Register.

• Maintainingdailyattendancesonattendanceregisterandleave

1. Maintainingfeedetailsandconcession(ifany)andverificationofTransferCertificateApplication
2. AnyofficiallettersshouldbecertifiedbyClassteachersorCo-classteachersbeforereachingtothe Principal for counter signature.
3. Announcement of important information/ notices in written/oral form regarding internal/external notices/circulars and dates for fee collections.

• Feeding/updatingof data toHDFCportal,verification ofFinancial dataetc.Asandwhenrequired.
• OrganizingPTMasperdirectionofthePrincipalandmaintainahealthyandcordialrelationswith

33.     SEARCHANDRESCUETEAM:

Duties:-

1. Toensuretherescueofvictimincaseofanemergentsituation
2. Tosearchmissingstudentimmediatelyaftertheincidentisreported
3. Maintainingrecordforeventsandotherrelatedactivitiesforreport

34.     SCHOLARSHIPCOMMITTEE:(BYSTATEANDCENTREGOVERNMENT):

1. Providedetailedinformationoneligibilitycriteria,applicationprocesses,and
2. Verify the authenticity of documents submitted with the applications (income certificates, caste certificates, ) Review applicationsto ensure thatstudentsmeet the eligibilitycriteria forscholarships.
3. Assistinshortlistingstudentsbasedonacademicperformance,financialneed,andotherfactorsoutlinedbythe scholarship scheme.

35.     TEACHING-AIDCOMMITTEE:

Duties:

1. Assessthe teachingaidneedsofdifferentsubjects andclasses basedoncurriculumrequirements.
2. Gatherinputfromteachersonspecificaidsthatcanenhanceclassroom
3. Researchandselectappropriateteachingaidstoenhanceclassroom
4. Encourageteachersto use avarietyofteachingaids,such as charts,models,flashcards,anddigital tools.
5. Assistteachersincreatingorcustomizingteaching aids to suitdifferentsubjectsand gradelevels.
6. Maintain aninventoryofteaching aids,ensuringtheyare accessibleandingoodcondition.
7. Regularlyreviewandupdateteachingaidsbasedonthecurriculumandevolvingeducational
8. Organizetraining sessionsforteachersoneffectiveuseofnew orcomplexteachingaids.
9. Collaborate withteacherstoidentifyspecificneedsforteachingaidsindifferentsubjects.
10. Managethebudgetallocatedforpurchasingorcreatingnewteaching
11. Ensuretheteachingaids areinclusive, catering tostudentswithdiverse learningabilitiesandstyles.
12. Gatherfeedbackfromteachersandstudentsontheeffectivenessofvariousteaching
13. Repairor replace damaged oroutdatedteaching aidstokeepthe collectionupdated.
14. Coordinatewithschooladministrationtoacquireorapprovenewteaching
15. Setupdisplaysorexhibitionsofteachingaidstoinspireandguideteachersintheir
16. Promotetheuseofdigitalteachingaids,likeeducationalappsandinteractivewhiteboards,formodern
17. Preparereportsonteaching-aidusage,effectiveness,andrequirementsforadministrative
18. Selectandrecommenddiverseteachingaidsthatenhanceunderstandingandengagementin
19. Collaborate withteacherstoidentifyspecificneedsforteachingaidsacrosssubjectsandgradelevels.
20. Guide teachersintheeffectiveuseof teachingaids,providingtrainingwhere needed.
21. Createanddesigncustomteachingaids,suchasmodels,charts,andflashcards,basedoncurriculum
22. Manageaninventoryofallteachingaids,ensuringtheyarewell-organizedandeasily
23. Regularlyinspectteachingaidsto ensuretheyareingoodconditionandsafe forclassroom
24. Keepthe teaching aidscollectionupdatedbyreplacingoutdatedordamageditemsasnecessary.
25. Allocate andmanage the budgetforpurchasing newteachingaids ormaterials formakingthem.
26. Promotetheuseofdigitalteachingaids,likeeducationalsoftwareandinteractivetools,formodern

36.     Furniture &FIXTURESCOMMITTEE:

Duties:-

1. Tomaintaintherecordofroomwise/departmentwiseinventory/distributionof
2. Topreparethelistofbroken furniture andothermiscellaneousitemsforcondemnation.
3. Toarrangeschoolfurnitureasperdesignatedplaces,ifinterchangedduringorganizinganyeventslike Sports Day,Republic Day, Annual Day, Independence Day or any other Function.
4. Toseeanyshortages,deficiencyoffurnitureandreporttothePrincipal.
5. Toensureregularlythatnofurnitureislyinginthecorridorsorintheopen
6. Tostoreandstockthebrokenoroldfurniture
7. Maintenanceofstockregisteroffurnitureoftheclass-wise,staffroom,labs,departments,library,office, Principal room etc.,
8. Labelingofoldandnewfurniture foridentification andcounting,asrequired.
9. Prepareproposal/requisitionoffurniturealongwithfurnituredesignandspecificationasper
10. Repair and Maintenanceofmiscellaneous items like black board/green board/ notice boards/Display boards etc.

SeatingarrangementforGuests,students,parentsandotherstakeholdersonoccasionofanyeventorgathering.

37.     STAFFWALFAREANDSECRETARYCOMMITTEE:

DUTIES-

1. Handlepersonalorsensitiveinformationaboutstaffwith
2. Ensureallcommunicationsandactionsareprofessionaland
3. Collectandaddressconcernsraisedbystaffmembersandcommunicatethesetothe
4. Provide aplatformforstaffmemberstoexpressissuesor seekguidance inasupportivemanner.

38.     NATIONALCADETCORPS(NCC):

DUTIES-

1. PlanningandCoordinationofNCCProgram
   1. DeveloptheoverallplanandscheduleforNCC activitiesandensureeventsareorganizedaccordingly.
   2. MaintainregularcoordinationwithNCCunitofficersandtheschool
   3. Organizeweeklyandmonthlymeetingswiththe NCCcommitteetodiscussandresolveanyissues.
2. EnrolmentandRecord-Keeping
   1. Assistintheselectionandenrolment processforcadets.
   2. Keepandupdate recordsofcadetattendance,training,andparticipation.
   3. MaintainnecessarydocumentslikeNCCforms,permissionslips,and
3. MonitoringTrainingandPracticeSessions
   1. Superviseregulartrainingsessionsanddrillstoensureallcadetsparticipate
   2. AssistinplanningtrainingsessionsandphysicaldrillsalongsideteachersandNCCofficerswhen
4. EventPlanningandExecution
   1. Organizeschool-leveleventslikeRepublicDay,IndependenceDay,andNCCDay,andpreparecadetsfor
   2. Assistinarrangingtransportation,accommodation,andmealsforfieldtripsand
   3. Organizeparadesandcultural eventsatschoolwhereNCCcadets can showcasetheir bestperformances.
5. EnsuringSafetyandDiscipline
   1. Prioritizethesafety ofcadets,especiallyduringfieldtripsandcamps,andensuretheirsecurity.
   2. Promotedisciplineandpunctuality,ensuringthatcadetsfollowNCCrulesand

39.     BHARATSCOUT&GUIDE:

DUTIES–

1StudentEnrollmentandRecordMaintenance

1. AssistinenrollingstudentsintotheScoutprogram,ensuringallnecessarydocumentationis
2. Keepaccuraterecordsofstudents’attendance,achievements,andparticipationinScout
3. rainingandSkillDevelopment
   1. Supervisetrainingsessionstodevelopessentialskillsliketeamwork,leadership,and
   2. EncourageandorganizepracticesessionstoprepareScoutsforactivities,camps,and
4. OrganizingEventsandCamps
   1. Helpinplanningandexecutingeventslikecampouts,communityservice,andadventure
   2. Arrangelogistics,suchastransportation,accommodation,andfood,forcampsandoutdoor
   3. EnsureScoutsarewell-preparedforeventsandperform

40.     P.A.SYSTEM:

1. PlanningandScheduling
   1. Developa detailedplan andtimelinefortheprogram,including thedate,time,andsequenceofactivities.
   2. Coordinatewiththeschooladministrationandrelevantcommitteestofinalizetheevent
2. TeamCoordinationandTaskAllocation
   1. Formteamsofstaffandstudentstohandlevariousaspectsoftheevent,suchasdecorations,logistics, hospitality, and sound arrangements.
   2. Assignspecificdutiestoteammembersandprovideclearinstructionsontheir
3. LogisticsandVenue Setup
   1. Organizeandarrangeseating,stagesetup,anddecorationstocreateawelcomingandfunctional
   2. Ensure audio-visual equipment, lighting, and other technical requirements are in place and functioning properly.
4. GuestManagement
   1. Coordinateinvitationsandconfirmationsforguests,speakers,orspecial
   2. Arrange for welcome and hospitality services, including escorts, seating arrangements, and refreshments as needed.
5. ProgramRehearsals
   1. Conductrehearsalstoensureallparticipantsarewell-preparedandunderstandtheirrolesinthe
   2. Coordinatepracticesessionsforperformances,speeches,orpresentationstomaintainasmoothflowduring the program.

41.     COMPLAINTSCOMMITTEE:

Duties:-

Ifanycomplaintisreceivedbythecommittee,thecommitteewillexaminethefactsandtakenecessaryactionasper rule and procedure of the EMRS.

42.        STAFFMEETING&MINUTESWRITING:

DUTIES-

1. OrganizingStaffMeetings

1. Coordinatewiththeadministrationtoscheduleregularstaffmeetingsandinformallstaffmembersabout the meeting date, time, and agenda.
2. Prepareastructuredagenda,focusingonkeydiscussionpointsandpriorities,andshareitwithattendees
   2. TakingAccurateMeetingMinutes
3. Recorddetailedminutesduringeachmeeting,capturingkeydiscussionpoints,decisionsmade,andaction items assigned.
4. Ensureaccuracyindocumentingnames,specifictopicsdiscussed,anddeadlinesforanyassigned
   3. MaintainingandDistributingMinutes
5. Compiletheminutesinaclear,organizedformatanddistributecopiestoallrelevantstaffmembersand administration soon after the meeting.
6. Filetheminutesproperly,maintaininganaccessiblerecordofpastmeetingsforfuture
   4. EnsuringFollow-UponActionItems
7. Reviewandtrackactionitemsortasksassignedduringmeetingstoensurefollow-throughbyresponsible staffmembers.
8. Sendreminderstostaffaboutpendingtasksordeadlines,andupdatethecommitteeontheprogressof these tasks at subsequent meetings.

43.        QUARTERALLOTMENTCOMMITTEE:

Duties:-

1. Reviewandapproveapplicationsforstaffquarterallotmentbasedoneligibility
2. Maintainatransparentandfairallocationprocessaspergovernment
3. Verifytheeligibilityandcredentialsof
4. Maintainanupdatedrecordofvacantandoccupied
5. Ensureadherencetothe allotmentpolicyandguidelinesissuedbythe authorities.
6. Addressgrievancesordisputesrelatedtoquarter
7. Inspecttheconditionofstaffquarters periodically.
8. Recommendrepairsandmaintenanceofquarterstotheconcerned
9. Ensureproperhandoverandtakeoverprocessesduringvacatingorallotting
10. Submitreportsonquarterallotmentstohigherauthoritieswhen

44.     HOUSESYSTEM:

DUTIES–

HousemanagementinEklavyaModelResidentialSchools.

1. Theeffectivemanagementofaresidentialschooldependsuponthequalityoffunctioningthehouse
2. Ahouseconsistsofgroupofchildreneffectivelyled by responsibleteacher (House master)

whoactsasaparent,guide,philosopherandfriendforeverymemberoftheHouse

1. AHouseinherentlyprovidesafamilyatmosphereinmakingthechildphysicallyfit,sociallyadjusted,emotionally balanced, and morally upright.

Housesystem

1. Assistsforeffectivemanagementofaresidential
2. Aresponsibleteacher(HouseMaster)playstheroleofaparent,guide,philosopherandfriendforeverymember of the House.
3. Providesafamilyatmosphereinmakingthechildphysicallyfit,sociallyadjusted,emotionallybalanced,and morally upright.
4. Itisanintegralpartoftheresidentialschool
5. Developsqualitiesofleadershipandaspiritofhealthycompetitionforallcurricularandcurricularactivitiesamong the children.
6. Developslife skillsamongallinmates.Guidelinesfor the same aregivenbelow:

OBJECTIVESOFHOUSESYSTEM:

TheobjectivesofadoptingHousesysteminEMRSare:

1. Provideasmooth transitionfrom homelifeto school life;
2. Createsituations,whichfulfilsthesocialandemotionalneedsofthechildren;
3. Helpsocializationofpupilsto integratethemselveswellintothe corporatelife;
4. Inculcatethesenseofresponsibilitytotakeher/histasksinlifeearnestlyanddischarge them well.

PlanningforInter-HouseCompetitions:

Inordertobringoutthehiddenpotentialsofstudents,everyEMRShastoorganizeInter-Housecompetitionsina plannedmanner.Annualcalendarneedstobedisplayed atprominentplaces andallefforts aretobemadeto conductthecompetitionsaspertheannualplan.Students areto beprovidedwith sufficient timetoprepare themselves for the competition.

HouseMasterispersonallyresponsiblethatboys/girlsof his/her HousetakepartinallInterHouse CCA& sports/ gamesactivitiesintheVidyalaya. He/she issupportedbyteacherswhoareattachedwithhim for proper managementoftheHouse.Housestaff(HouseMasterandattachedteachers)shouldtakeprideingroomingvarious teams for Inter- House activities in order to win various trophies and awards.

Role&Responsibilities ofHouseMasters&AttachedTeachers:

Aresidentialschoolrevolves aroundaneffective”Housesystem”andrealpillarsofthissystemareHouseMasters. Theyprovideleadershipandparentalguidancetothestudentswhoareresidingwiththemina”HOMEAWAYFROM THEIROWNHOMES”.Therefore,the roleofHouseMaster/ Mistress isofvitalimportant sincethestatureof residentialschoollargely dependsonhoweffectivelyaHouseMastercanorganizeandmanagehis/herhouse

DutiesandresponsibilitiesofHouseMaster/Mistress:

i) GeneralDuties:-

Loco-parent

Creator of confidence. Interactswiththestudents

Dealsthestudentswithaffection

Verycourteoustotheparentsandcreatesconfidence

Discusseswithparentsabouttheacademicprogress,healthandconductofthechild. Ensures proper medical treatment in case of sick students

EnsurespreventivemeasuresforSafetyandSecurityofeachchildofhishouseatalltimes.

Ensuresandeducatesallthestudentsinrespectoftheirmoralvalues,correctbehavior,self-discipline,turnoutand punctuality.

BriefsthePrincipalimmediatelyinordertosolveanyproblemofthehousebeyondhis reach or domain.

Inculcatesasenseofpride,belongingnessandahealthyhousespirit among thestudentsofhis/her house.

ii)   AdministrativeDuties:

Ensurespropercleanliness,upkeepofthedormitoriesandpropercareofhygienicconditionsofthepremisesofthe house

Ensurespunctualityinthedailyroutine

Assignsresponsibilitiestoallstudentsonrotationtodeveloporganizationalability.self-confidenceandqualitiesof leadership.

Conductssurprisechecks

Superviseshis/herhouseduringmealsindininghall.

Attendsrollcallinordertoensurethepresenceofthechildreninthehouse. Maintains personal file of each child in his house

Ensuresproperissueofarticlestothechildrenintimeanditsmaintenance. Maintains leave and sick record of all the students

Ensurespersonalhygieneandcleanliness

Keepsa closewatch onallthe activitiesandmoments of the studentsparticularly(off hours)

iii)   AcademicDuties:

Monitorstheacademicperformanceofallthe studentsofhis/herhouse.

Interactswithsubjectteacherstolookafterthepupilsacademicperformanceofhis/herhouse. Ensures smooth conduct of self-study in the dormitory.

Helpsinreading,writing,homework,projectscarriedoutbythestudents.

Counselsandguidesthestudentsregardingtheirperformanceinacademicandco-curricularareas. Encourage bright students to help support needy students of the house/class.

Ensures availabilityoftextbooks, notebooksandother stationeryitemstothechildrenofhis/her house.

45.     LABCOMMITTEE:

Duties:-

1. Preparethelabforexperimentsasinstructed bytheteacher.
2. Ensureallequipment,chemicals,andmaterialsarereadybefore
3. Maintainproperfunctioningoflab
4. Keepthelabcleanandtidybeforeandafter
5. Safely dispose of waste materials and chemicals.
6. Inspectandmaintainsafetyequipmentlike fireextinguishersandfirstaidkits.
7. Monitorandreplenishinventoryofchemicalsand
8. Labelandorganize labmaterialsfor easyaccess.
9. Assiststudentsinsettingupexperimentsduringpractical
10. Ensurestudentshandleequipmentandchemicals
11. Maintainalogbookoflabusage,chemicals,andequipmentbreakage.
12. Assistteachersduringlabinspectionsor
13. Providesupportforscience-relatedeventsand
14. Ensure properventilation andlightingin the
15. Handleminorrepairsandmaintenanceoflab

46.     OFFICECOMMITTEE:

Duties:-

1. Overseetheoverallfunctioningandmanagementofschooloffice
2. Ensurepropermaintenanceandorganizationofschoolrecordsand
3. Superviseclericalstaffandensuretimelycompletionof
4. Managecorrespondence,includingdrafting,receiving,anddispatchingofficial
5. Maintainfinancialrecordssuchasbills,vouchers,andaccount
6. Handleinventoryandstockrecordsforofficesuppliesand
7. Monitorcompliancewithgovernmentpoliciesandregulationsinoffice
8. Addressandresolveadministrativeissuesor
9. Handleofficialcorrespondence,includingdraftinganddispatching
10. Maintainaccurateattendancerecordsfor
11. Processapplicationsforleave,transfers,orotherofficial
12. Ensuretimely submissionofreportstohigherauthorities.
13. Keeptrackoffinancialtransactions,includingsalarydisbursementandbill
14. Assistinorganizingmeetingsandmaintainingminutesof
15. Manageinventoryofofficesuppliesandrequisitionmaterialsas
16. Ensurecompliancewithgovernmentregulationsandschool

47.     ANTI-BULLYINGCOMMITTEE:

Duties:-

1. Promoteacultureofkindness andrespectamongstudents.
2. Preventallformsofbullying,includingphysical,verbal,and
3. Createawarenessthroughworkshops,assemblies,and
4. Encouragestudentsto speak upwithoutfear.
5. Receiveandaddressbullyingcomplaintspromptlyand
6. Maintainconfidentialitytoprotectallparties
7. Provideemotionalandcounsellingsupportto
8. Takecorrectiveactionagainstoffendersasperschool
9. Monitorschoolpremises,includingclassroomsandplaygrounds,for
10. Reviewandupdateanti-bullyingmeasures

48.     HOSTELS‘ CARE :

NOTE- ON WEEKLY OFF DAY OF WARDENS MEMBER MAY PERFORM WARDEN DUTY ON ROTATION BASIS

DUTIES:-

1. General Prohibition: Entry of any male members—including school staff, visitors, service personnel, and others—into the Girls’ Hostel premises is strictly prohibited.
2. Permitted Circumstances: Male entry is allowed only in exceptional situations, specifically health-related emergencies, inspections by authorized officials, and essential maintenance/repair works that cannot be managed by female staff.
3. Prior Approval: For all non-emergency situations, explicit prior approval must be obtained from the Principal before any male member is permitted to enter.
4. Mandatory Escort: Any authorized male visitor must be accompanied at all times by the Female Hostel Warden or another designated female staff member.
5. Restricted Access and Timings: Male members are only allowed in designated common or outer areas of the hostel. Entry into private spaces such as dormitories, living rooms, washrooms, or dressing areas is strictly prohibited. Permitted entries must ordinarily take place during school working hours, except during emergencies.
6. Visitor Register: A Hostel Visitor Register must be meticulously maintained, recording the visitor’s name, designation, purpose of visit, entry/exit times, and signatures of both the visitor and the escorting female staff member.
7. Maintenance and Repair Works: When male technicians are required for maintenance, students must be temporarily relocated to another area. The work should preferably be carried out during school hours under the direct supervision of the Female Hostel Warden or designated female staff.
8. Code of Conduct: All male members entering the hostel must maintain professional and appropriate conduct, respecting the privacy and dignity of the girl students.
9. Emergency Situations: In case of sudden health or security emergencies, male staff may enter, but a female staff member or the Female Hostel Warden must be present, and the entry must be recorded in the Visitor Register immediately afterward.
10. Disciplinary Action: Any violation of these guidelines will attract strict disciplinary action under the relevant provisions of the Conduct Rules. These instructions apply strictly to everyone, including individuals other than school officials.
11. Prohibition of Unauthorized Communication: Both teaching and non-teaching staff of EMRSs are strictly instructed to refrain from establishing direct or indirect contact with external entities, including local political leaders, journalists, media representatives, or social groups.
12. Confidentiality of Internal Affairs: Staff must not engage with external individuals to discuss internal school affairs, raise grievances, or influence the functioning of the institution. Any act causing misinformation or disruption will be treated as misconduct.
13. Proper Channel for Grievances: All grievances, concerns, or official matters must be raised strictly through the proper institutional channels. Under no circumstances should internal issues be taken outside the institutional framework.
14. Disciplinary Liabilities: Any staff member found violating these instructions or affecting institutional harmony will face strict disciplinary action under applicable service and conduct rules, which may include suspension or the issuance of a charge sheet.
15. Role of Nodal Officers and Principals: State Nodal Officers must disseminate these instructions across all EMRSs in their jurisdiction. Principals are required to sensitize their staff on maintaining institutional decorum, confidentiality, and professional conduct at all times.
16. Clearing Vegetation: Immediate clearing of grasses, shrubs, bushes, and unwanted vegetation must be carried out around hostel premises, academic blocks, waterlogging-prone areas, and playgrounds. This must be followed by regular fortnightly maintenance.
17. Securing Openings (Wire Mesh): All windows, ventilators, drainage outlets, and door gaps must be secured with fine wire mesh or grills to prevent the entry of snakes, reptiles, and insects.
18. Lighting and Cleanliness: Adequate lighting and strict cleanliness must be maintained around the hostel premises, with special monitoring directed toward drainage, garbage disposal areas, and storage spaces.
19. Monitoring Snake-Prone Spots: Snake-prone or vulnerable spots within the campus must be identified. Wardens or housekeeping staff must conduct daily inspections, apply snake-repellent chemicals in these areas, and maintain a register for the Principal’s weekly review.
20. Mock Drills and Sensitization: Schools must organize a Mock Drill and Sensitization Programme in coordination with the nearest PHC or District Hospital to orient students and staff on first-aid and emergency protocols for snakebite incidents.

21. Medical Readiness & Awareness Camps: Immediate medical attention must be provided in any suspected or confirmed snakebite case. Principals must also coordinate a Preventive Health and Awareness Camp on campus involving a qualified medical officer, focusing on environmental hygiene and first-aid readiness.
22. Emergency Contact Display: Emergency contact numbers (nearest PHC, hospital, ambulance, district administration, and forest department) must be prominently displayed on hostel notice boards and strategic campus locations.
23. Action Taken Report (ATR): A brief Action Taken Report (ATR) along with photographic evidence of the measures taken must be submitted to NESTS HQ via the designated Google Form within seven (07) days of the circular’s issuance.
24. Deployment of Mandatory Medical Staff: Principals must ensure that a Staff Nurse, Counsellor, and part-time Doctor are engaged or deployed immediately in all EMRS schools as per guidelines, and share this compliance via the same Google Form.

49.    MESSCOMMITTEE:

DUTIES:-

1. Mess Management
   1. School mess shall be managed directly by the EMRS.
   2. Entire mess should not be outsourced to a private vendor.
   3. Required manpower may be engaged through outsourcing as per NESTS guidelines.
2. Mess Administration
   1. Vice Principal shall be the Mess In-charge.
   2. If the Vice Principal post is vacant, the Senior Most Teacher shall act as Mess In-charge.
   3. Teachers shall supervise mess operations, food quality, discipline, and procurement verification.
3. Mess Financial Provisions
   1. Approved mess expenditure: 2528/- per student per month (for 10 operational months).
   2. Additional staff beyond sanctioned posts shall be paid from the mess budget.
   3. Fuel, cleaning materials, and washing items shall be met from the mess budget.
   4. Cooking utensils, gas burners, cylinders, etc., shall be procured from capital expenditure.
4. Procurement
   1. Purchase of vegetables, milk, oil, pulses, rice, wheat, and other food items shall be through tender following GFR.
   2. School staff or their relatives shall not supply food items to the mess.
   3. Transparency and accountability shall be maintained in procurement.
5. Mess Manpower
   1. Overall Mess In-charge – Vice Principal/Senior Teacher.
   2. Store In-charge – JSA.
   3. Supervision – Catering Assistant.
   4. Food Preparation – Cook and Two Mess Helpers.
   5. Additional outsourced manpower permitted at 1 person per 50 students (or part thereof).
6. Duties of Cook & Mess Helpers
   1. Maintain hygiene in kitchen and dining hall.
   2. Clean dining hall after every meal.
   3. Clean utensils, vegetables, and ration items.
   4. No cooked or raw food shall be taken outside the mess.
   5. No special food shall be prepared except approved menu items.
7. Mess Menu
   1. Menu shall be finalized monthly by the Mess Committee.
   2. Local cuisine and millets shall be included.
   3. Nutritious and hygienic food shall be served.
   4. Breakfast, Lunch, Evening Tea, and Dinner shall be provided as per approved menu.

8. Mess Functioning
   1. Mess shall function only when students are in school.
   2. Mess shall remain closed during vacations.
   3. Only entitled staff members may dine with students.
9. Mess Committee
   1. Every EMRS shall constitute a Mess Committee.
   2. Meeting shall be held at least once every month.
   3. Committee shall monitor menu, quality, quantity, procurement, cleanliness, discipline, and wastage.
10. Dining Hall Discipline
    1. Prayer may be conducted before meals.
    2. Students shall follow table manners and discipline.
    3. Teachers shall dine with students and supervise them.
11. Principal’s Responsibilities
    1. Overall supervision of mess.
    2. Inspect ration quality regularly.
    3. Dine with students to check food quality.
    4. Ensure cleanliness, furniture, and stock availability.
    5. Approve menu and procurement.
12. Vice Principal/Mess In-charge Responsibilities
    1. Maintain mess records.
    2. Verify Daily Consumption Register.
    3. Monitor food quality and hygiene.
    4. Ensure discipline and safe drinking water.
    5. Verify stock register and special diet records.
13. Catering Assistant Responsibilities
    1. Manage kitchen and dining hall.
    2. Prepare requisitions.
    3. Inspect food items.
    4. Prepare weekly menu.
    5. Supervise cooking and serving.
    6. Prevent food wastage.
    7. Prepare Daily Consumption Report (DCR).
14. JSA (Store In-charge) Responsibilities
    1. Verify quantity and quality of received materials.
    2. Maintain store and mess accounts.
    3. Issue stores against approved demand only.
    4. Maintain stock records.
15. House Masters/Teachers
    1. Dine with students.
    2. Maintain discipline.
    3. Teach table manners.
    4. Ensure every student takes meals.
    5. Prevent food wastage.
16. Staff Nurse
    1. Taste food before serving.
    2. Recommend special diet for sick students.
    3. Ensure hygiene in kitchen and dining hall.
17. Mess Hygiene (Do’s)
    1. Provide clean drinking water.
    2. Wash utensils, fruits, and vegetables properly.
    3. Keep cooked food covered.
    4. Control flies.
    5. Boil milk before use.
    6. Ensure monthly medical check-up of mess staff.
    7. Apron and head cover shall be compulsory.
18. Mess Hygiene (Don’ts)
    1. Do not serve leftover food.
    2. Do not use rotten vegetables or fruits.
    3. Do not use dirty utensils.
    4. Do not leave cooked food uncovered.
    5. Do not touch food with unclean hands.
19. Dining Hall Management
    1. Entry shall be regulated by duty teachers and house captains.
    2. Food serving shall be orderly.
    3. House-wise discipline shall be maintained.
    4. No unnecessary movement during meals.

20. General Guidelines
    1. Students shall wear proper dress while dining.
    2. No outside food inside dining hall.
    3. No food shall be taken outside except for sick students.
    4. Dining hall shall remain neat and clean.
    5. Leftover food shall be disposed of scientifically.
    6. Second meal shift shall be served fresh and hot food after cleaning.
    7. Entire mess staff shall undergo monthly medical examination.
21. Cleanliness of Mess Area
    1. Mess area and catering section shall be kept impeccably clean.
    2. Materials shall be arranged systematically.
    3. Highest standards of hygiene shall be maintained.

50.     PARENTTEACHERASS

Objectives of PTA

1. Maintain continuous interaction between parents and school authorities.
2. Involve parents in school development using their experience and expertise.
3. Assist the school in resource mobilisation and infrastructure development.
4. Assist the School Level Committee (SLC) Chairman in taking effective decisions.
5. Promote the benefits of residential education, academic excellence, discipline, and character building.
6. Coordinate with community service organizations.
7. Develop an alumni and parents’ network for institutional development.
8. Composition of PTA
9. Principal – Chairman.
10. 16 Parent Representatives (08 Male + 08 Female).
11. 06 Teacher Representatives.
12. Vice Principal/Senior Most Teacher – Member Secretary.
13. Selection of Parent Representatives
14. General Body meeting to be held at the beginning of every academic year.
15. Parents must be informed well in advance.
16. Parent representatives shall be selected class-wise.
17. Equal representation of male and female parents.
18. If classes are not available up to XII, representatives shall be selected from available classes.
19. At least 50% representatives should belong to the block where the EMRS is located.
20. Remaining members may belong to other blocks/districts.
21. Minimum one-third parents must be present for the selection meeting.
22. Nomination of Teacher Representatives
23. Six teachers shall be nominated.
24. Equal representation of male and female teachers (03 each).
25. Preferably:
26. 02 PGTs
27. 02 TGTs
28. 02 Miscellaneous Teachers (Music/Art/PET/Librarian)
29. Teachers should be nominated on a rotation basis.
30. Tenure
31. PTA tenure – One Academic Year.
32. Parent representatives – One Academic Year.
33. Parent representatives are not eligible for re-election in the succeeding year.
34. Teacher representatives – One Academic Year.
35. Teachers are eligible for re-nomination.
36. PTA Meetings
37. PTA meeting shall be held every month.
38. A fixed day shall be decided by the Chairman.
39. Parents’ Visit Day shall coincide with the PTA meeting.
40. Advance notice shall be issued by the Principal.
41. Maximum attendance of members should be ensured.
42. Routine of Parents’ Visit Day
43. Parents meet children from 09:00 AM.
44. Class teachers interact with parents and students from 10:00 AM to 01:00 PM.
45. Parents meet the Principal and teachers from 02:00 PM to 03:00 PM.
46. PTA meeting at 03:30 PM and minutes shall be recorded.
47. Functions of PTA
48. Meet at least once every month.
49. Vice Principal/Senior Teacher prepares the agenda.
50. Review academics, discipline, hostel, food, water, electricity, medical facilities, cleanliness, security, beautification, and infrastructure.
51. Interact with students and parents to identify problems.
52. Visit dormitories, classrooms, laboratories, and library every quarter.
53. Participate in important school functions.
54. Parents’ Assistance
55. Publicity of EMRS Selection Test.
56. Social service activities.
57. School functions.
58. Strengthening library and laboratory.
59. Resource mobilisation.
60. Educational excursions and fairs.
61. Career guidance.
62. Counselling of emotionally disturbed children.
63. Medical camps.
64. Medical assistance to needy students.
65. Other Responsibilities
66. Help collect socio-economic data of students.
67. Counsel homesick or indisciplined students.
68. Record PTA proceedings in a separate register.
69. Principal shall implement suggestions within his/her powers.
70. Other matters may be referred to District Collector/Regional Office/State Society/NESTS.
71. Visiting officers shall review PTA records and ensure compliance.
72. PTA Role in Mess Management
73. Visit the school mess.
74. Take occasional meals with students.
75. Interact with students regarding food quality and quantity.
76. Inspect hygiene of the kitchen and mess surroundings.
77. Check availability of clean drinking water.
78. Verify implementation of the approved mess menu and balanced diet.
79. PTA Role in Safety & Security
80. Periodically interact with girl students.
81. Ensure availability of water, toilets, and lighting.
82. Review functioning of House Masters.
83. Verify distribution of entitled items to students.
84. Monitor hostel and school attendance.
85. Address other safety and security issues.
86. Overall Purpose
87. Every PTA meeting should focus on the all-round development of students.
88. Discussions should emphasize student welfare, academic excellence, personality development, leadership qualities, national integration, and provision of all entitled facilities.

• Home Visit;-

Duties:-

1. Objective of the Initiative: To strengthen school-parent-community engagement and promote the holistic academic and socio-emotional development of EMRS students.
2. Mandatory Home Visits: Teachers are required to undertake at least one home visit per student in an academic year, preferably during vacations or designated outreach periods.
3. Key Areas of Interaction: During these visits, teachers will interact with parents/guardians to discuss the student’s academic progress, behavior, health, and overall well-being.
4. Understanding Environment: The visits aim to help teachers gain a better understanding of the student’s home and socio-cultural environment.
5. Parental & Community Involvement: The program encourages active parental involvement in the child’s education and aims to strengthen mutual trust and cooperation between the school and the community.
6. Code of Conduct: All teachers and staff undertaking these visits must maintain the highest standards of dignity, courtesy, and professionalism.
7. Cultural Sensitivity: Interactions must be conducted with utmost respect and cultural sensitivity, keeping in mind the customs, traditions, and social practices of tribal communities.
8. Role of the Principal: The home visit program must be systematically planned and monitored by the EMRS Principal, keeping safety, logistics, and administrative feasibility in mind.
9. Record Keeping: Schools must maintain brief records of the visits and key observations for follow-up and academic support.
10. Academic Calendar Integration: This activity may be integrated directly into the school’s annual academic and outreach calendar.
11. Expected Outcomes: The initiative is designed to promote community outreach, enhance parental engagement, increase student retention, improve learning outcomes, and reinforce EMRSs as institutions responsive to the communities they serve.
12. Compliance: Principals are requested to ensure strict compliance and bring these directions to the notice of all teaching and concerned staff for necessary action

• Alumni Visit:-

Duties:-

1. Alumni Progression: Over the past few years, a significant number of Class XII pass-out students from EMRSs have joined various professional colleges, higher education institutions, or diverse vocational paths, establishing themselves in the mainstream of the country.
2. Recognition & Pride: The initiative aims to invite ex-students back to their respective schools and extend due recognition to them so they can feel a sense of pride in being an EMRS alumnus.
3. Continuous Connection: To plan and maintain continuous contact with ex-students, it has been decided to institutionalize an annual Alumni Meet in each EMRS starting from the current academic session.
4. Designated Teacher In-charge: A senior teacher must be designated as the In-charge of the Alumni Meet to maintain a comprehensive, year-wise record of the school’s ex-students.
5. Definition of Ex-student: Eligible alumni are defined as those who have completed their studies at an EMRS up to Class X or Class XII, whichever is highest.
6. Scheduling the Meet: A suitable date (preferably the first Sunday of any month) should be permanently earmarked in the school calendar for the annual meeting to minimize future publicity expenses.
7. Invitation Process: All eligible alumni should be informed and invited via post or through advertisements in local newspapers.

8. Photograph Submission: While sending the invitation, ex-students should be requested to bring a passport-size photograph to be retained by the school.
9. Lecture Session: Following a formal welcome, a lecture session should be arranged where ex-students are invited to speak about their EMRS background and its impact on their career profile.
10. Sports & Common Lunch: A friendly match of Volleyball, Football, or Cricket should be organized between the alumni and the current EMRS team, followed by a common lunch with all teachers and students present. The expenditure for refreshments, tea, and lunch will be met from the school’s mess budget.
11. Cultural Program & Mentorship: A short cultural program can be organized where ex-students are encouraged to participate and speak to current students to guide them toward better academic and personal performance.
12. Record Upgradation: The teacher in-charge must update the current status, achievements, and addresses of all ex-students every year.
13. Extended Institutional Engagement: Alumni should also be invited to the school’s Annual Day and Annual Sports Day, and be requested to contribute content to the official school magazine.
14. Community Relations: Building an official alumni network is expected to create and enhance better social relations between the local community and the school.
15. NESTS Annual Report Feature: NESTS HQ intends to showcase the notable achievements of EMRS alumni across various fields through a dedicated “Achievements” section in its Annual Report.
16. Data Submission: Principals are required to collect a brief bio-data and a high-quality photograph of notable alumni and share it with the Academic Division of NESTS via email (acad.hq@nests.tribal.gov.in) and the provided Google Form link using the prescribed proforma

School Absentee Review Committee (SARC)

Subject: Constitution of School Absentee Review Committee (SARC) for Prevention and Reduction of Long Absenteeism

With reference to the circular regarding the Protocol for Prevention and Reduction of Long Absenteeism in Eklavya Model Residential Schools (EMRS), a School Absentee Review Committee (SARC) is hereby constituted in the school to ensure systematic identification, monitoring and timely intervention in cases of long, repeated or habitual absenteeism. The Committee shall work towards student retention, regular attendance, timely parental engagement, counselling, welfare support and safe reintegration of students into the school system.

1. School Absentee Review Committee (SARC)

2. Major Responsibilities of the Committee

• Identification of Absentee Students: Identify students who are absent for a prolonged period, repeatedly absent or showing habitual absenteeism.
• Review of Absenteeism Cases: Review cases where a student remains absent for more than 15 days after vacation, fails to return after sanctioned leave, is a repeated long-term absentee, is absent due to medical, psychological, safety or serious family-related issues, or requires special support/intervention.
• Attendance Monitoring: Ensure regular monitoring of attendance and residential presence in coordination with Class Teachers, House Masters and Hostel Wardens.
• Parent/Guardian Contact: Contact parents/guardians to ascertain and verify the actual reason for absence. Details of communication and action taken shall be properly recorded.
• Pre-Vacation Planning: Ensure students and parents are informed about the exact date and time of reporting back after vacation. Students with a history of absenteeism shall be appropriately counselled and guided before vacation.
• Follow-up After Reopening: Review the list of absent students and ensure timely contact with parents/guardians to facilitate their return.
• Home Visit: In cases requiring further intervention, Home Visits shall be conducted. In the case of a girl student, a female teacher/female staff member shall accompany the visiting team.
• Local-Level Coordination: Where required, coordinate with Local Guardians, Community Elders and relevant Village Authorities to facilitate the student’s safe return to school.
• Identification and Removal of Barriers: Identify barriers affecting the student’s return and continuation, including medical, family, emotional and travel-related difficulties, and facilitate appropriate support.
• Medical Support: In cases of prolonged absence due to illness, ensure compliance with the prescribed medical documentation and fitness requirements before rejoining, wherever applicable.
• Counselling and Academic Support: Provide individual counselling, remedial classes and other necessary academic/welfare support to students returning after prolonged absence.
• Dignified Reintegration: Ensure that returning students are not subjected to public questioning, adverse remarks or any form of stigma due to their absence.
• Peer/Buddy Support: Facilitate peer/buddy support to help returning students adjust comfortably and participate in school activities.
• Post-Return Monitoring: Closely monitor the student’s adjustment, daily routine, eating patterns, social interaction and overall well-being, particularly during the initial period after return; the protocol specifies close monitoring for at least the first 10 days.
• Record Maintenance: Maintain proper records of absentee students, reasons for absence, parent/guardian communication, Home Visits, counselling, interventions and follow-up action for periodic review.

3. Committee Meetings and Review

The Committee shall meet whenever an absenteeism case requires intervention and shall undertake periodic review of identified cases. Formal decisions shall be taken as per the quorum and participation requirements prescribed in the circular. The prescribed quorum includes the Principal and at least two other members. For cases concerning a girl student, participation of at least one female teacher/female Hostel Warden/female staff member shall be ensured.

4. General Instructions

• All Class Teachers, Hostel Wardens, House Masters and concerned staff shall extend full cooperation to the SARC.
• All cases of prolonged or habitual absenteeism shall be brought to the notice of the Committee without unnecessary delay.
• Every intervention shall be undertaken with confidentiality, sensitivity and a child-friendly approach.
• The primary objective shall be the student’s safe return, retention, academic continuity and overall well-being.
• All actions taken by the Committee shall be properly documented for future reference and periodic review.

The above Committee shall function with immediate effect and shall ensure effective implementation of the prescribed Long Absenteeism Prevention and Student Retention Protocol in the school.